Data Protection and Privacy Policy

This document outlines how Irthlingborough Conservatives processes and manages personal data and:

• Identifies the data controller.
• Explains the lawful basis for processing personal data.
• Outlines the personal data held and processed.
• Outlines the scope of the special category personal data held and processed.
• Outlines the process of Subject Access Requests. 

1. Data Controller

The Data Controller is Irthlingborough Conservatives

2. Contact

If you have any questions about this policy or for more information about how we use your data or would like to exercise any of your rights contact Irthlingborough Conservatives.

3. Lawful basis for processing

All processing is carried out by consent or either under the legitimate interest of Irthlingborough Conservatives, or public interest.  These cover processing to conduct casework, campaigning and communication.  Where processed under the lawful basis of a task carried out in the public interest, it is to support or promote democratic engagement.  This includes fundraising activity in order to support democratic engagement.

4. Data sources

Data held is that provided by you when you contact us and correspondence with third parties in response to cases taken up on your behalf. If you do not wish for us to contact you by telephone please do not provide this information. The Register of Electors that councils provide to authorised persons under the Representation of the People Act is also used for electoral purposes.

5. Data Security 

Personal data is stored electronically and securely. We ensure that our service providers comply with the same high standard that we do, and are in the UK.

6. Special category data

Special category data will be processed under the lawful basis indicated in section 3, as is permitted in clauses 22, 23 and 24 of schedule 1 of the Data Protection Act, covering political parties and elected representatives.  

7. Transferring your data outside of the European Economic Area

Some service providers are located outside of the European Economic Area (EEA) and therefore it may be necessary to transfer your personal data outside of the EEA. Where the transfer of your data outside of the EEA takes place we will make sure that it is protected in the same way as if the data was inside the EEA, and it only occurs with your consent.

We will use one of the following safeguards to ensure this:
• Where the European Commission has issued an adequacy decision determining that a non-EEA country or organisation ensures an adequate level of data protection.
• A contract is put in place with the recipient of the data obliging them to protect the data to the same standards as the EEA.

Legally it is not permitted to transfer certain types of data, such as Electoral Register Data, outside of the EEA, and we honour that obligation.

8. Data retention policy

Personal data will be held for no longer than necessary. Some types of data may be held for longer than others. Typically the maximum retention is two election cycles. Review of the data held will occur in each election cycle to determine whether it should be maintained or put beyond use.

9. Subject Access Requests

Subject Access Requests are dealt with in line with the guidance given by the Information Commissioner’s Office (ICO): 
• We will request verification of the identity of any individual making a request, and ask for further clarification and details if needed.
• We will respond within 28 calendar days once we have confirmed it is a legitimate request.
• Data subjects have the right to the following:
o To be told whether any personal data is being processed
o To be given a description of the personal data, the reasons it is being processed and whether it will be given to another organisations or people.
o To be given a copy of the information comprising the data, and given details of the source of the data where this is available.

10. Will we share your data with anyone else?

If you have contacted us about a personal or policy issue, your data may be passed on to a third-party in the course of dealing with your enquiry, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended.

We may need to share your data with a third party, such as the police, if required to do so by law.

Unless otherwise specified, data may also be shared with entities of Political Party associations, federations, branches, groups and affiliates in order to assist you or maintain contact with you in support of democratic engagement.

Your personal data is only used as outlined here and within your reasonable expectations based on the nature of the communication, and recognising the need of politically related engagement in wider support of democratic engagement.

11. Data Rights

At any point you have the following rights:

  • • Right of access – you have the right to request a copy of the information held about you.
    • Right of rectification – you have a right to correct data held about you that is inaccurate or incomplete.
    • Right to be forgotten – in certain circumstances you can ask for the data held about you to be erased from our records.
    • Right to object – you have the right to object to certain types of processing, such as direct marketing.
    • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
    • Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.

12. Making a complaint

If you are unhappy with the way that we have processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom. The contact details for the ICO are:

• Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
• Telephone: 0303 123 1113
• Website:

If you have any questions about the data held please contact Irthlingborough Conservatives via the contact information on this website.

Please note that proof of identity is required should you choose to exercise any of the above rights in relation to personal data.

This website itself shares a Privacy Policy with the Conservatives that can be found here:

We retain the right to update this policy at any time. If there are changes that significantly impact your rights, we will contact you in advance.


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Cookies are a technology we use to provide you with a tailored experience on this website, as well as on other online platforms on which we operate. A cookie is a piece of code that is sent to your web browser and is stored on your system. Cookies cannot be used to identify you personally, but are important to the smooth experience of this website on your device, in the following ways:-

- Recognising your device so that your don't have to give the same information several times during one task
- Measuring the number of people coming to the website for the purpose of ensuring that our servers have capacity to load web pages quickly at peak times
- Benchmarking anonymised data to improve the design and functionality of the website including when we, from time to time, test and experiment with new technologies to improve your online experience

We do not place any cookies for advertisers on the website, but nonetheless you can control what cookies are used, by editing the settings in your web browser.

Please see below a list of the main cookies this website currently uses. Any cookies that are currently being tested will not be documented in this list, until we decide to implement them permanently. All cookies will be visible to you through your web browser’s settings, or using third party tools depending on your web browser.

Here is a list of the main cookies currently in use:

Cookies to manage your visit


When you close the cookies pop-up box, a cookie will be set on your machine to remember your preference. If you click 'OK': a session cookie will be set so that the pop-up doesn't display across any pages for the remainder of your visit. The cookie persists for 30 days, meaning that unless you or your browser clear existing cookies, the pop-up won't display again the next time you visit the website if that visit is within 30 days.


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Third-party cookies to measure performance


These cookies are part of Google Analytics, which is software that lets us analyse how visitors use this website and the website platform more generally. These cookies collect data in an anonymous form and no information that can identify you is collected or stored. They persist for between two minutes and two years. We use this information to improve this website and the website platform and to provide the best experience to visitors, as well as ensuring that our servers have capacity to cope at peak times. Please see Google's privacy policy for further information.

To opt out of these cookies, please visit Google's website.

Other third-party cookies

We do not have access to data collected by these third-party services and cannot prevent third-party services from setting these cookies. Where possible, we will notify you that third-party cookies may be set when using certain services. Below are details on third-party services more commonly used on Bluetree websites.

Facebook cookies

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Twitter cookies

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YouTube cookies

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Vimeo cookies

We may embed a Vimeo video, in which case Vimeo may set cookies on the website. For more details on what information Vimeo collects, please visit their website.

Flickr cookies

We may embed Flickr photo gallery Flash players. When viewing a page with an embedded Flash player, Flickr may set cookies on your machine, and further cookies may be set when you click on the Flash player - both by Flickr and its parent company Yahoo. For more information, please visit Yahoo's cookies page.

Stripe cookies

On some websites, we install Stripe, which sets its own cookies. For more details on what information Stripe collects, please visit their website.

Other Google cookies

In addition to Google Analytics, there maybe further Google pixels and cookies on this website to track incoming traffic from links elsewhere on the Internet. Please see Google's privacy policy for further information.

Opting out/removing cookies

We regard all of the cookies that we set on this website as necessary to the smooth operation of the site and to ensure that we have sufficient resources to manage spikes in visitor numbers.

To opt out of Google Analytics cookies, please visit Google's website.

You can also control what cookies you accept through your browser. For details on how to do this, please visit

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This policy is reviewed on a regular basis. Please check back in the future for updates and changes.